Quote requests
Requests from every channel end up in one place. The customer is asked what you would ask anyway: size of the property, how often, any access notes. A draft quote from your price list then waits for you to approve it.
AI automation · Cleaning companies
AI automation for cleaning companies.
Plenty of cleaning businesses are run from one phone. Quote requests come in by email, Facebook and the website. Cleaners swap shifts on WhatsApp. Invoices go out when someone finds a spare evening.
We automate the routine parts, using the tools you already have where we can. You still set the prices and decide who goes where.
01
Where the time goes.
This is where cleaning companies usually lose the most time.
Rotas and cover
When a cleaner drops a shift, the people who are free and know that site get a text. The first one to accept goes on the rota. If nobody does, you hear about it straight away.
Staff onboarding and right-to-work
New starters get a link to a checklist. They upload ID, right-to-work documents and bank details from their phone, and reminders keep going until it is done.
Client invoicing and chasing
Finished jobs become invoices in Xero or QuickBooks without retyping. Regular clients are billed on schedule. Overdue invoices get reminders that get firmer over time.
Job sign-off photos and reports
At the end of a job the cleaner takes before and after photos. They are filed against the site and sent to the client as a short report, which helps a lot when a complaint comes in.
If your problem isn't listed, ask us anyway. Tell us about it.
02
How a pilot works.
Every project starts with a small pilot on one job. We only roll out what works.
- 01
Discover
A free 30-minute call about where your team's time goes. If there is enough to work on, we suggest the audit.
- 02
Design
We choose one job for a small pilot and write down how we will judge it, for example hours saved each week. You get the price before we build anything.
- 03
Build
The pilot runs on your own work for about two weeks, with a person checking what it does. If the pilot doesn't earn its keep, we'll tell you and you stop there.
- 04
Operate
If it works, we quote a fixed price to roll it out. After that we can look after it on a Care Plan.
03
Packages and prices.
For most cleaning companies one sprint on quotes or rota cover is the best first step. Prices exclude VAT where it applies. Tool subscriptions are billed to you at cost.
Automation Audit
From £495 one-off, credited against any sprint
Find out what is worth automating first, and what it would save, before you spend money on a build.
- 90-minute workshop with you and your team
- Written map of your top 5 automations
- Time saved and cost estimate for each
- Delivered within 5 working days
Automation Sprint
From £2,500 fixed price, about 2 weeks
One workflow built and live in about two weeks. For example, a new enquiry gets an AI reply, goes into your CRM and gets a booking link.
- Built in n8n, Make or Zapier, with AI where it helps
- An alert to you if anything stops working
- Documentation and a recorded handover
- 30 days' support after go-live
Care Plan
From £400 per month
We keep your automations running and make one small improvement each month.
- We watch your live workflows
- We fix things when a connected tool changes
- One small improvement a month
- Cancel any time
04
Staff and client data.
You hold staff ID documents, client addresses and sometimes keys or alarm codes. We connect only what each workflow needs and agree where it is stored before we build.
We sign a data processing agreement with you under UK GDPR. Quotes, prices and anything else that goes to a customer can wait for your approval.
05
Questions from cleaning companies.
We are a small team. Is this worth it?
It depends how long the admin takes now. If quotes and invoices eat a day a week, there is usually something worth doing. The audit will tell you, and its fee comes off a sprint if you go ahead.
Will our cleaners need a new app?
Usually not. Most of this runs through text messages, WhatsApp or a simple web link on their phone.
Can it work with our scheduling software?
If your software has an API, or can send emails and exports, we can normally connect to it. Spreadsheets are fine too.
Will customers know they are talking to an automation?
Yes. When an assistant replies, the message says so. Quotes go out only after you have checked them.
Talk to us about your cleaning business.
Book a free 30-minute AI review, or send us a few lines about the job that takes too long. You can also email projects@codegarden.site.